I am committed to respecting and safeguarding your personal information. I conform to the Data Protection Act 1998 and its successor the EU General Data Protection Regulation (GDPR). The data controller is Alissia Knight.
What personal information I store about you and how I use it:
Visitors to my website:
For website visitors, like most websites, I gather certain information automatically and store it in log files. This information includes Internet protocol (IP) addresses, browser type, referring pages, date/time stamp and click stream data. I use this information, which does not identify individual users, to analyse trends, to administer the website, to track users’ movements around the website and to gather demographic information about my users as a whole. I do not link this automatically-collected data to personally identifiable information.
I also may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help me to improve my site and to deliver a better and more personalised service. They enable me:
• To estimate my audience size and usage patterns
• To store information about your preferences, and so allow me to customise my site according to your individual interests.
• To speed up your searches.
If you sign up for my newsletter, I will store your first name, email address. When you sign up I also ask you to give your consent to store this information in future.
I will use your email address to send you my newsletter which contains:
• News and information relevant to leadership, coaching and personal development.
• This also includes marketing information such as details about forthcoming training courses and events, special offers, activities provided by other relevant providers.
• To request information about you, for instance for research purposes.
In addition, I may send you email reminders, notices and reports linked to any of the above information.
I ask you to fill out a form via Acuity Scheduling (https://acuityscheduling.com/privacy.php) when booking in coaching calls. It is entirely optional whether you voluntarily provide me with this information.
The data collected on this form is used solely in connection with the purposes of carrying out my services for you, eg emailing coaching notes and additional support materials, reminding you of appointment dates and times, etc. Your consent to your details being stored and for me using this information by providing it through Acuity.
I will store basic contact data about you held securely in Acuity, used solely for the purposes of carrying out my obligations to you as my client. Any information you send me in an email will be kept within that email record.
If you wish me to record a coaching session the recording will be emailed to you afterwards. All endeavours will be made to store recordings safely and destroy them when no longer required, however as with any transmission conducted over the internet I cannot guarantee its security. When you cease to be my client, I will destroy all client records after 6 years, or sooner if you contact me to request all information is destroyed.
For all paying customers, I will not store financial information about you. I use Quickbook online accounting which has multiple layers of security. (You may see how this works here https://quickbooks.intuit.com/uk/privacy-policy/) I employ reasonable administrative, technical and physical measures to maintain the security and confidentiality of any and all data and information.
I will endeavour to keep your contact details correct and up to date. Please help me with this by reporting any changes to me at the email addresses shown below.
Any email contact you make to me will mean that any information you provide in those emails will be held securely on my servers, and within my office computers (including laptops and tablets). This data is password protected and accessed only by the data controller ‘Alissia Knight’.
In the unlikely event of a serious data breach, I will notify the ICO (Information Commissioner’s Office) as soon as reasonably possible and within 72 hours of becoming me aware of it.
You may request access to any data I hold on you and I will respond to and honour these requests as soon as possible. You may also request that any personal data with me is corrected, moved, or deleted and again I will oblige in a timely fashion. If you request that all your personal data is completely wiped from all my historical records, I will keep only the data I hold on my financial records, eg invoices and accounting information for the previous 6 years.
To exercise your rights, please contact me through the email address shown below.
Any changes I may make to this policy in future will be posted on this page and, where appropriate, notified to you by e-mail.
Last updated 23rd May 2018